There are specific steps that can be taken to improve your productivity. Below are 7 time management tips that will increase your productivity two or threefold. One major factor in time management is self-discipline and one’s ability to enforce it. A time management plan must be adhered to, and the initiative must be taken to accomplish given tasks.
Time Management Tips
- Beware of multi-tasking. Many studies have proven that multi tasking can actually negatively impact a worker’s productivity. It can take twenty minutes for a person who has been interrupted to regain their focus on the task they were working on before they were interrupted. Many people falsely believe that by switching back and forth between tasks and trying to spread their focus to everything around them that they can accomplish more. The human brain is not meant to function in this way. In these situations attention is not being spread out so much as switched back and forth and these switches negatively impact the ability to concentrate and accomplish tasks.
- Plan beforehand: This is a part of time management. When there are many things to do, people have to plan properly. It is very important to have to-do lists. It is not good to postpone things.To move forward and to put the things on the right track, it is very essential to follow a list. As flexibility is required some times, a person has to understand about it. There are also other ways to plan like confirming your appointments, prioritizing and delegating your work effectively.
- Schedule simply. Determine when to take on difficult tasks based on when you are at your best. If you are a morning person, schedule hard work in the morning. If you aren’t awake until at least 10 a.m., save challenges for the afternoon.
- Allocate blocks of time. By this we mean that you should schedule out blocks of fifty to one hundred minutes of your time to work on specific task and allow for ten to twenty minute breaks between each block of task working. Try to schedule block of time for work that requires concentration during quiet times so that you can focus. Be serious about using this time for the scheduled tasks guard against others interrupting these blocks of time.
- Master the eighty-twenty rule. This rule, otherwise known as the Pareto Principle, means that about twenty percent of what you do produces about eighty percent of the results you achieve. The main point here is that many things in life, such as reward and effort, fail to be evenly distributed. Some of these things contribute more or less than other things. What a person needs to remember is that it may in fact be true that about eighty percent of a bridge built got built in only twenty percent of the time yet it still requires the whole bridge to be functional. This observation calls for one to be aware ofthe possibility of putting too much work into too little return.
- Do not try to take on all of your work at one time. It is easier to first analyze your assignment; break up the tasks and activities into smaller ones; and then determine how much time each task with take; prioritize and then follow through with the assignment.
- Choose your meetings wisely. If a meeting is important and must be attended, than it is best to limit your time to only one hour. When a meeting runs over that time, excuse yourself in a considerate manner. Remember, all meetings have set agendas which should be adhered to always.